I. Who is the responsible body (‘controller’ in terms of the GDPR) and how can I contact the data protection officer?
Please contact Oliver Görlich as our data protection officer by e-mail email@example.com or by postal letter to J.D. Geck GmbH, Oliver Görlich, Attn. data protection officer, Grünewiese 28, 58762 Altena, Germany.
II. Which are the rights you are entitled to?
You are entitled to the following rights which you can assert against us with respect to the personal data concerning you:
- Right to information/access (Art. 15 GDPR)
- Right to rectification (Art. 16 GDPR)
- Right to erasure (Art. 17 GDPR)
- Right to restriction of processing (Art. 18 GDPR)
- Right to data portability (Art. 20 GDPR)
- Right to object to the processing (Art. 21 GDPR)
In addition, you have the right to lodge a complaint about us with a supervisory authority according to Art. 77 GDPR.
Where you have consented to the processing, you have the right to withdraw the consent at any time; however, the withdrawal of consent will not affect the lawfulness of processing based on the consent before its withdrawal.
III. For what purposes do we process personal data and what is the legal basis for the processing?
a) When you visit our website
When you visit our website for mere information purposes, i.e. when you do not register or otherwise transfer or disclose information to us, we only collect those personal data which your browser transfers to us. This includes
- IP address
- Date and time of access
- Details of the query (specific page accessed)
- Access status/HTTP status code
- Website from which the query is made (so-called ‘referrer’)
- Operating system and its surface
- Language and version of the browser software
We also store this data including the IP address as log files. We require this data for technical reasons to be able to display our website, ensure stability and security and optimize our presentation. The legal basis for this is Art. 6 subs. 1 f) GDPR; our legitimate interest consists in the afore-mentioned purposes. We erase this data after seven days at the latest. We will only store data beyond that time after the personal data has been erased or anonymized. In the case of IP addresses, anonymization can be procured by appropriate shortening of the IP address.
We use transient and persistent cookies on our website. Transient cookies are deleted automatically when you close the browser. These comprise in particular session cookies. They store a so-called session ID which enables several queries from your browser to be allocated to one and the same session. This enables us to recognize your computer when you visit our website again. The session cookies are deleted when you log out from our website or close the browser. Persistent cookies are deleted automatically after expiry of a pre-defined validity which can vary, depending on the cookie used from time to time. You can delete the cookies at any time in the security settings of your browser.
You can set your browser as you wish, and you may, for instance, refuse to accept third-party cookies or even all cookies. However, please be aware that, if you do so, you might be unable to use all features and functions of this website.
c) Email contact
When you contact us via the email addresses we have indicated for such purpose, we will store the personal data you have transferred to us in order to answer your requests. The information you have provided to us might be stored in a Customer Relationship Management System (“CRM system”) or similar software.
The legal basis for this is Art. 6 subs. 1 f) GDPR; our legitimate interest consists in the purposes mentioned above. Where the email by which you contact us is aimed at contract conclusion or when you send us an email in the context of an existing contractual relationship, the legal basis is Art. 6 subs. 1 b) GDPR.
The data is deleted after the request has been finally settled unless we are required by law to retain the data or we need the data for contract performance. You can also at any time object to the processing when the processing is based on a legitimate interest.
d) Google Maps
We use the services of Google Maps on our website. This enables us to show you interactive maps directly on our website and thus enables you to comfortably use the maps feature.
When you access the website, Google is informed that you have accessed the relevant page of our website. The data collected during your visit to our website is transferred, too. This happens regardless of whether Google provides a user account via which you are logged in or a user account does not exist. When you are logged in to Google, your data is directly allocated to your account. If you do not want your data to be allocated to your Google profile, you have to log out before you activate the button. Google stores your data as user profiles and uses them for advertising and market research purposes and/or to tailor its website to the users demands. The analysis in particular serves to provide customized advertisements (also for users who are not logged in) and to inform other users of the social network about your activities on our website. You have the right to object, and thus prevent, the preparation of these user profiles; if you want to exercise your right to object, you have to address your objection to Google.
Further information on the purpose and scope of data collection and data processing by the plug-in provider is available in the provider’s privacy policies which also contain further information on your rights and the possible settings to protect your privacy: https://www.google.de/intl/de/policies/privacy. Google processes your personal data also in the USA and joined the EU-US Privacy Shield, https://www.privacy-shield.gov/EU-US-Framework.
The legal basis for the use of Google Maps is Art.6 subs.1 f) GDPR. Our legitimate interest consists in the afore-mentioned marketing purposes.
e) Google Analytics
This website uses Google Analytics, a web analysis service provided by Google Inc. (”Google”). Google Analytics uses so-called “cookies” which are small text files which are stored on your computer and enable us to analyse how you use the website. The information generated by the cookie about how you use this website is usually transferred to a Google server in the USA and stored there. If IP anonymization is activated on this website, your IP address is shortened within the European Union Member States or other countries party to the Agreement on the European Economic Area before it is transferred to the USA. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and only shortened there. Google, on instruction and on behalf of the operator of this website, uses this information to analyse how you use the website, to compile reports on the website activities and render further services to the website operator relating to the use of the website and the use of the Internet.
The IP address which is transferred by your browser in the context of Google Analytics services is not combined or pooled with other data of Google.
You can set your browser software to prevent the storage of cookies; However, in this case, please be aware that you might possibly be unable to use all features and functions of this website without restrictions. You can also prevent the collection and transfer to Google of the data generated by the cookie about your use of the website (including your IP address) as well as the processing of this data by Google by downloading and installing the browser plug-in available under the following link: http://tools.google.com/dlpage/gaoptout?hl=de.
This website uses Google Analytics with the supplementary feature called “_anonymizeIp()”. This makes sure that only shortened IP addresses are processed further which prevents IP addresses from being allocated to specific persons. This means that, if and to the extent the data collected from you refer to you personally, allocation of the data to you personally is prevented right from the beginning and the personal data is thus deleted immediately.
We use Google Analytics to analyse and continuously improve the use of our website. The statistics we gain thereby help us improve our presentation and services and offer you as the user a more interesting design. As to the exceptional cases where personal data is transferred to the USA, Google joined the EU-US Privacy Shield, https://www.privacy-shield.gov/EU-US-Framework.
The legal basis for the use of Google Analytics is Art. 6 subs. 1 sentence 1 f) GDPR. Our legitimate interest consists in the optimization and marketing purposes for which we use the results obtained via Google Analytics. Where you have consented to the use of your data, the legal basis is Art. 6 a) GDPR.
Information provided by the third-party provider: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001.
General information on privacy: http://www.google.com/intl/de/analytics/learn/privacy.html
f) Applicants’ data
When you transfer your application to us, we will process the transferred data to perform our (pre-)contractual duties in the context of the application procedure. If your application is successful, we further process the data for the purpose of handling and executing the employment relationship.
The legal basis is Art. 6 subs. 1 b) GDPR as well as § 26 of the German Federal Data Protection Act (Bundesdatenschutzgesetz – BDSG). If you voluntarily transfer to us special categories of personal data such as health data or religion, also Art. 9 subs. 2 b) GDPR serves as legal basis.
If your application is not successful, we will delete your data after six months at the latest.
Until that time, the data is stored to answer any possible queries relating to the application procedure and to comply with our documentation duties under the German Equal Treatment Act (Allgemeines Gleichbehandlungsgesetz—AGG). If you withdraw your application, we will delete your data immediately.